Residential Life Handbook

7 terms and conditions. It is important to retain the document as a source of information. The 2024-2025 Housing Contract may be found here: www.dakotacollege.edu/admissions-financial- aid/housing Contract Period All room and board assignments are made on the basis of a full academic year, and students who remain enrolled are expected to continue residence in the hall for the duration of the contract period or follow housing regulations for leaving the hall. Room and Hall Assignments/Transfers Room assignments are made according to the date the application and housing application fee are received. DCB cannot guarantee that requests for a specific roommate(s) will be honored. However, efforts are made to honor such requests based on the information provided in the housing application. Room and residence hall assignments are made approximately one month before the beginning of the semester. Students who want to live together need to make their intentions known by listing each other’s name(s) on their residence hall contracts. DCB reserves the right to assign or change room and residence hall accommodations to attain optimum occupancy, to accommodate occupants, to foster efficient management of the residence hall system, or for the purposes of health, discipline, security or energy conservation. DCB also reserves the right to transfer students from one room or hall to another, if such a change is deemed necessary. First year students can move into the residence hall beginning at 8:00 a.m. on the Friday before fall classes begin. Returning students may move in the Saturday before fall classes start. All students must vacate the residence halls by 7:00 p.m. on the Sunday after commencement or the last day of finals each semester. Students who remain on campus past this deadline without permission from the Director of Student Life will be subject to a $100 fine plus board charges of $15/day. The residence halls are closed over Winter/Christmas break and all students are expected to vacate their rooms. In extenuating circumstances, a student may be allowed to remain on campus, however meals will not be provided. Students with extenuating circumstances wishing to remain on campus over break must have permission from the Director of Student Life. Reservations for rooms not occupied by the first day of classes are subject to cancellation unless the Director of Student Life is notified when the applicant will be accepting their room. DCB reserves the right to refuse an assignment to any applicant and to make all final decisions on room and residence hall assignments. Room and roommate assignments are made for the entire academic year; however, room changes can be requested at any time. Students need to contact the Director of Student Life if they wish to request a different room, hall or roommate. Room Contents and Size Residence hall rooms are equipped with study desks, chairs, built-in lights, closet/drawers, twin beds with mattresses, window coverings, and mirrors. Gross Hall – Rooms are 12’x 16’ Mead Hall – Rooms are 12’x 14’ Milligan Hall – Main Living Area is 22’x9’ Check In/Check Out The first thing to do when you arrive at the residence hall is check into your room. Once that is completed, you are responsible for the care of the room and its contents and liable for any damages. Students are financially responsible for the general condition of their room, and the campus owned furnishings within the room. The college expects the room and furnishings to be in as good condition at check out as they were at check in, normal wear and tear excluded. Students are encouraged to follow the procedures listed below when checking out of the residence hall. 1. Thoroughly clean your room. You will be assessed a $50 fee if extra cleaning is necessary. 2. Remove all items brought into the room (furniture, bookcases, etc.). Any personal belongings left in rooms after check out will be discarded or donated after 30 days. 3. A Resident Assistant or Head Resident must check your room for cleanliness, damages, and good order. 4. Return key and fob into Housing staff. 5. Students who do not check out of the residence halls properly will be subject to a $100 fine. After you have been checked out of your room, you may not spend another night in there.