Employee Handbook

Employee Handbook 21 August 2023 All state employees are eligible to participate in the program except state agency heads, administrators, or any supervisors considered at the management level. A state employee may submit a recommendation or proposal to reduce expenditure within the employee’s agency. The recommendation or proposal may be submitted on http://www.nd.gov/eforms/Doc/sfn19291.pdf. The suggestion incentive committee reviews all recommendations or proposals and determines if: a. The recommendation or proposal was previously submitted and rejected. b. The recommendation or proposal is beyond the reasonable expectations of job performance for the employee who made the suggestion. c. Implementation of the recommendation or proposal is desirable and feasible. d. Implementation of the recommendation or proposal will continue to provide the quality of the services presently provided by the employing state agency and any other state agency affected by the recommendation or proposal. The state agency head determines whether a recommendation or proposal that is approved is entitled to receive 20 percent of the first year’s savings realized, up to a maximum of $2,000. The amount is paid in a lump sum from funds of the employing state agency. 28. Travel, Employee Travel on official college business requires prior authorization to ensure insurance coverage and subsequent reimbursement. 28.1 In-State The Application for Travel form found on the DCB website must be submitted to the supervisor a minimum of three days before the planned date of departure, showing estimated expenses and other pertinent information. Employees who travel in North Dakota as part of their regular duties may, at the discretion of their supervisor, receive a blanket authorization for such travel for a period of time up to the end of the fiscal year. 28.2 Out-of-State The Application for Travel form must be submitted to the supervisor a minimum of five working days before the planned date of departure, showing estimated expenses and other pertinent information. The form must then be submitted to the Campus Dean for final action. Dates indicated on the request must correspond with the actual dates the employee is to be away. If for some reason the dates change, an amended authorization must be filed; otherwise,