Employee Handbook

Employee Handbook 19 August 2023 22. Scholarship Program Guidelines - Vinje The Vinje Scholarship is used to help defray tuition and fees for dependents of DCB employees who are employed by the college based on at least 17 hours or more per week. Dependents are defined as those legally claimed by an employee as a deduction for income tax purposes. Employees will be required to submit the name(s) of the dependent(s) for whom they are requesting a Vinje Scholarship by July 1 for the upcoming academic year. The money available in the trust for the upcoming academic term will be determined July 1. The amount of the scholarship awarded to each eligible dependent will be determined by dividing the number of eligible dependents into money available for the upcoming academic term. The maximum amount for an individual dependent’s scholarship is equivalent to tuition and fees for a five-credit class. For dependents receiving federal financial aid, the Vinje Scholarship will be calculated with their aid package. 23. Scheduling Instructional and Other Campus Facilities Meeting rooms and classrooms are used for classes and to host meetings and events of varying scope. This requires special scheduling considerations. Those who plan activities are asked to observe the scheduling meetings and events guidelines found on the website under forms - Facilities Scheduling Form. At least 72 hours before the event, schedule the room, time, and date by contacting one of the following Ad Astra (room scheduling system) users: • Administrative Assistant, Academic Support: all faculty • Athletic Department Representative: Athletic personnel and gymnasium requests • Dean’s Office Executive Assistant: Dean’s Office personnel • Distance Education Coordinator: Distance Education Personnel • Physical Plant Administrative Assistant: Plant Services personnel and off- campus requests • Student Services Administrative Assistant: Student Services, staff personnel and off- campus requests Rooms will be reserved up to two months in advance. Any events scheduled later than two months in advance must have a need such as a large group, event registration is required, or speakers need to be confirmed. An example event is graduation commencement. Those who use the facility are required to take responsibility for minimum care of the room, e.g., reporting spills, reporting malfunctions, asking folks to place food waste/containers in the garbage can. Off-campus requests must be processed through the Rental Agreement. A rental fee will be accessed, and liability insurance must be provided per agreement.