Employee Handbook

Employee Handbook 9 August 2023 8. Equipment Requests (software, hardware, furniture, etc. over $750) The following describes how equipment requests for the next fiscal year will proceed. Only purchases of $750 and over are classified as equipment. 8.1 Processing for Next Fiscal Year a. By March 15, the Associate Dean for Business & Finance will send a reminder for all equipment requests to be submitted to the Business Office by April 15. b. Faculty and staff are expected to work collaboratively to request items that can be used in multiple areas to reduce redundancy and waste. Fund group signatories are responsible for organizing and conducting collaborative meetings. c. Requests will be collected by the Business Office and disseminated to the Technology Committee, Assessment Committee or other designated committees for review and recommendations. d. Equipment requests pertaining to the DCB athletic program are to be submitted to the Athletic Director for consideration for inclusion in the athletic budgets. Recommendations will be reviewed by the Dean’s Council and finalized by May 31. Individuals and groups may be asked to provide further information to the Dean’s Council regarding the item(s) requested. During June or after annual budgets have been finalized (whichever is sooner), the Associate Dean for Business & Finance will provide a final list of approved purchases with funding sources to the Dean’s Council. The Director of Business, Associate Dean for Academic Affairs, Associate Dean for Student Services, the Athletic Director, and the Campus Dean will inform faculty and staff in their respective areas if budget requests have been approved for purchase. The policy and procedure for consideration of purchase requests arising after the completion of the fiscal year request process is as follows: 8.2 Processing for After Completion of Fiscal Year a. Fill out the equipment request form and attach additional information for consideration. b. Turn the form in to the Business Office. (Note: form must be signed by fund group signatory) c. The form will be presented to the Dean’s Council for approval. d. Criteria/priority for elements for review process: • Request is for items necessary for health, life, or safety.